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RED Institutional Repository

RED is an open access digital institutional repository for the collection, management, preservation, and dissemination of intellectual works produced at the University of South Dakota.

Frequently Asked Questions

How does USD RED differ from Digital Measures?

While Digital Measures is used for internal review, evaluation, and productivity measuring, RED is a platform for disseminating your research to the wider scholarly community, as well as the general public. 


I already have my papers up on ResearchGate/ website. Why should I use RED? 

Academic networking sites like ResearchGate and are useful tools for networking and sharing your research. However, you should be aware that these are commercial ventures with the aim of generating a profit from the data with which you provide them. Moreover, this services do not offer local support. RED is managed by the University Libraries and committed to the long term preservation and dissemination of your work. We provide full copyright and metadata assistance to make your work more discoverable, and to help you share your scholarship within the confines of U.S. copyright law. 


What about articles already submitted to journals, can those articles be submitted to the institutional repository?

YES!  Most of the time, this is possible.  We want you to publish in prestigious scholarly publications of your choosing, and we understand if you would want to present the materials elsewhere first.  BUT, we would ask that you consider submitting the work to the institutional repository even if the work is published by a third party.  Why?  The institutional repository is a permanent record of the intellectual output of the University, so we want to gather together all the examples of the scholarly work of our faculty, staff and students.  Submitting your work to the institutional repository not only raises your visibility, it also raises the institutional prestige of this campus.  Before submitting an article to a third party publisher, here are a few things that you should keep in mind:

  • When you signed a publisher's agreement for a publication, did you read it carefully?  Did you sign away your rights to a third party and so you cannot submit an article to the institutional repository? 
  • Does your agreement prohibit you to post a copy in an institutional repository or another open access repository?  This is sometimes referred to "self-archiving" or "green open access." 
  • If you can post a copy to the repository, what version can you post?  The publishers PDF?  Your own word version? 
  • Is there an embargo period from when the article is published to the time that you can post a version in the repository?


Can I put all of my papers in RED?

While that is our goal, we are limited by publisher policies. Some will allow us to deposit the final published version, but others will only allow us to deposit a pre-final version, such as a preprint or Author's Accepted Manuscript. In order to maximize the amount of your work that you can put in RED, we recommend saving preprints and Accepted Manuscripts for all of your publications. 


What is a preprint/Author's Accepted Manuscript/Publisher's version?

These are the three main versions of published scholarly articles. They can be defined as follows:

Preprint: The version of a paper that is initially submitted to a journal. Pre-peer review and refereeing. Often a Word document.

Author's Accepted Manuscript: This is the final version submitted for publication after peer review has been conducted and revisions have been made, but prior to the publisher's typesetting and formatting. Sometimes called an Author's Final Version or a postprint. 

Publishers' Version: The final version of the article that appears on the publisher's website. Features the publisher's page layout and branding. Sometimes called the final version or the version of record. 


How do I know which version I can deposit?

This information should be included in your publication agreements. Sometimes, it can be found under a section labeled "self-archiving policies." You can also look up journals and publishers in the Sherpa/RoMEO database, Penn Libraries' Publisher Policy Database, or on the publisher or journal website. You can also contact, the RED library committee, for assistance and consult the Scholarly Communications research guide. 


What is an author addendum?

According to SPARC (Scholarly Publishing and Academic Resources Coalition), an author addendum "is a legal instrument that you can use to modify your copyright transfer agreements with non-open access journal publishers.  It allows you to select which individual rights out of the bundle of copyrights you want to keep, such as distributing copies in the course of teaching and research, posting the article on a personal or institutional Web site or creating derivative works."  See the SPARC Author Addendum for more information.  


How does uploading my work to RED impact my intellectual property rights?

To upload your work, you must grant USD a non-exclusive license to reproduce and distribute your work. This does not affect the copyright status of the work, or your ability to distribute your work elsewhere or to reuse it in future projects. 

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